- Why is Microsoft Teams a great tool for small businesses?<\/a><\/li>
- How small businesses can use Microsoft Teams<\/a>
- Communication\u00a0<\/a><\/li>
- Collaboration<\/a>
- Document sharing\u00a0<\/a><\/li>
- Planner and Wiki<\/a><\/li>
- Create teams with an already pre-built set of tasks<\/a><\/li>
- Approbation app\u00a0<\/a><\/li>
- Composants de la boucle<\/a><\/li><\/ul><\/li>
- Microsoft Teams integrations suited for small business<\/a>
- Microsoft Teams as a CRM solution<\/a><\/li>
- Applications for project management<\/a><\/li><\/ul><\/li><\/ul><\/li>
- How to get started with Microsoft Teams for small businesses<\/a><\/li><\/ul>\n\t\t\t<\/div>\n\t\t<\/div><\/div>\n\n\n
<\/div>\n\n\n\nWhy is Microsoft Teams a great tool for small businesses?<\/h2>\n\n\n\n
<\/div>\n\n\n\nSmall companies regardless of the industry may meet, work, communicate and serve their clients in innovative ways with Teams. From virtual consultations to cooperation with colleagues, Teams allows its users to provide faster and more cost-effective customer care.<\/p>\n\n\n\n
It contains services that small organizations need to manage their business. For example, group video calls for up to 30 hours, group chat, file sharing, calendars, task management tools, and more. It’s also the most cost-effective all-in-one solution on the market today. It has a free version, and the packages start with monthly costs of only $4 USD per user.<\/p>\n\n\n\n
In short, Microsoft Teams has the following advantages: <\/p>\n\n\n\n
- \n
- Works on all kinds of gadgets – laptops, phones, and all kinds of operating systems – iOS, Microsoft, etc. <\/li>\n\n\n\n
- Integrations with a number of native and third-party tools and apps are available.<\/li>\n\n\n\n
- All basic features are available within one platform – chat, video calls, planning, etc. <\/li>\n<\/ul>\n\n\n\n<\/div>\n\n\n\n
How small businesses can use Microsoft Teams<\/h2>\n\n\n\n
<\/div>\n\n\n\nMicrosoft Teams is an extremely flexible platform, and you can use it to address the needs of your company. Whether it\u2019s a huge enterprise with a significant number of remote workers or a small business with 10 employees, Microsoft Team will help structure the work and facilitate collaboration. Let\u2019s take a closer look at how small businesses can use Microsoft Teams to their advantage.<\/p>\n\n\n\n
<\/div>\n\n\n\nCommunication <\/h3>\n\n\n\n
One of the key advantages of Microsoft Teams is that it allows teams to communicate in a more targeted way. There is almost no time or discussion wasted. The major feature is that it permits real-time communication between selected team members within topic channels. The time lag between team members who are unable to read emails is eliminated with Microsoft Teams. It simply keeps people who are involved in a certain task engaged and updated on the whole process.<\/p>\n\n\n\n
Communication can take various forms in Microsoft Teams. Employees can utilize chats, channels, and online conferencing tools to talk to each other. Each of these communication modes offers its own features. For instance, the video conference offers a whiteboard, screen share, and a number of other tools to enhance communication. <\/p>\n\n\n\n
In the chat, you can find the latest Microsoft product – Composants de la boucle<\/a>. The latter allows teams to collaborate live right within the chat on a specific component e.g., a paragraph, a table, a list, etc. This brings us to our next point – collaboration. <\/p>\n\n\n\n
<\/div>\n\n\n\nCollaboration<\/h3>\n\n\n\n
Microsoft Teams creates the perfect virtual environment for collaboration. It allows you to organize and respectively structure your work. Microsoft Teams gives you the flexibility to decide how you want to structure your work. Do you want to divide it based on departments, projects, or clients? You choose the logic and the structure that best fits your small business and subsequently create teams and channels that reflect your needs. <\/p>\n\n\n\n
In Microsoft Teams, each and every team member can easily store, access, and generate information, go back to previous conversations, look up documents, and locate other data. Furthermore, if the company grows and new employees are employed, they will have access to earlier talks and information saved in the teams to which they belong. This makes knowledge sharing and onboarding easier.<\/p>\n\n\n\n
Here are some specific features that enhance collaboration via Microsoft Teams. <\/p>\n\n\n\n
<\/div>\n\n\n\nDocument sharing <\/h4>\n\n\n\n
![\"Microsoft](\"https:\/\/cdn.nboldapp.com\/spai\/q_lossless+ret_img+to_auto\/https:\/\/nboldapp.com\/wp-content\/uploads\/2020\/03\/project_management_files.png\")
<\/figure>\n\n\n\nWithin each workspace in Microsoft Teams, there are default tabs<\/a> one of which is called Dossiers<\/em>. In this section, users can store, access, and edit files. All changes made to files including editing the files and deleting or uploading new ones are automatically saved and are visible to all users. <\/p>\n\n\n\n
It\u2019s a great feature that allows you to give access to key documents such as guidelines or forms to your employees. Similarly, they can upload documents for review or just FYI for the rest of the team. <\/p>\n\n\n\n
<\/div>\n\n\n\nPlanner and Wiki<\/h4>\n\n\n\n
![\"Microsoft](\"https:\/\/cdn.nboldapp.com\/spai\/q_lossless+ret_img+to_auto\/https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/03\/planner-1024x587.png\")
<\/figure>\n\n\n\nMicrosoft Planner<\/a> is a task management tool designed to create plans, assign tasks, chat about tasks, and see the team\u2019s progress. <\/p>\n\n\n\n
![\"microsoft](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/wiki-1024x634.png\")
<\/figure>\n\n\n\nWiki is an often underrated but extremely useful app that Microsoft Team offers. It can be your hub for notetaking, so you look at it as an alternative to Word or Notepad. It\u2019s a place where you can add, edit and share information. Here are some examples of how you can use Wiki for your small business: <\/p>\n\n\n\n
- \n
- Detailed channel\/team description<\/li>\n\n\n\n
- Rules<\/li>\n\n\n\n
- How-to guides and instructions<\/li>\n\n\n\n
- Ressources<\/li>\n\n\n\n
- FAQ<\/li>\n\n\n\n
- Meilleures pratiques<\/li>\n<\/ul>\n\n\n\n
Learn more about how to use Wiki ici<\/a>.<\/p>\n\n\n\n
<\/div>\n\n\n\n\nCreate teams with an already pre-built set of tasks <\/h4>\n\n\n\n
Download our Free Guide and learn how to build teams with pre-build Planner task boards via Collaboration Templates in Microsoft Teams<\/strong><\/p>\n\n\n
\n\t\t\t\n\t\t\t\t\n\t\t\t\t\tGet the Guide! <\/span>\n\t\t\t\t<\/div>\n\t\t\t<\/a>\n\t\t<\/div><\/div><\/div>![\"\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/02\/Planner-WP-1-1024x727.png\")
<\/figure><\/div>\n\n\n\n<\/div>\n\n\n\nApprobation app <\/h4>\n\n\n\n
Another one of our favorites that will benefit small business managers hugely is the Approval app in Microsoft Teams. As the name suggests, this app helps collect, process, and store all types of requests from and in one place. For example, your employees could request a signature for a document, a day off or a request for a project update from the marketing team through this app. The use cases of the Approval app<\/a> range from financial to human resources sparing you the need to purchase expensive software to handle similar matters (e.g., vacations, day-offs, etc.).<\/p>\n\n\n\n
![\"Composants](\"https:\/\/cdn.nboldapp.com\/spai\/q_lossless+ret_img+to_auto\/https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/12\/Approvals-app-finances-1536x1042.png\")
<\/figure>\n\n\n\n<\/div>\n\n\n\nComposants de la boucle<\/h4>\n\n\n\n
![\"Microsoft](\"https:\/\/cdn.nboldapp.com\/spai\/q_lossless+ret_img+to_auto\/https:\/\/support.content.office.net\/en-us\/media\/af580401-1cdb-4d02-a626-2d1fabd80359.gif\")
<\/figure>\n\n\n\nWe already briefly mentioned this when talking about communication but Loop Components is such an amazing feature that it needs a section of its own. Microsoft Loop Components<\/a> is just one part of Microsoft\u2019s larger vision. In its current form, you can use it in your small business to foster collaboration and engage the whole team when you need all hands on deck. Currently, Loop Components has 6 elements – task, table, paragraph, numbered list, checklist, and bulleted list. Depending on the situation, you choose the most fitted element, send it in the chat and your team is able to edit in real-time right within that chat. <\/p>\n\n\n\n
For example, suppose a crisis arises and you need to send out an email to all your users very quickly. As a small business, you may not have a dedicated team for that. So, you can send a Loop paragraph with the draft of the email and have everyone contribute to it. <\/p>\n\n\n\n
<\/div>\n\n\n\nMicrosoft Teams integrations suited for small business<\/h3>\n\n\n\n
The default features of Microsoft Teams are quite comprehensive and address the major needs that small businesses may have. However, there are often industry or management style-related specific needs that require additional tools. In this sense, Microsoft Teams is very open and it offers a variety of integrations for both native and third-party tools. When you browse the apps available within Teams, you will come across many famous and maybe your favorite tools e.g., Trello, Asana, DocuSign, etc. <\/p>\n\n\n\n
<\/div>\n\n\n\nMicrosoft Teams as a CRM solution<\/h4>\n\n\n\n
As a small business owner or manager, we highly recommend you look into and utilize these Microsoft Teams integrations because they can replace the need for third-party platforms and software. With its integrations, Teams can even replace a CRM in certain aspects which can save you a lot of money on expensive licenses. For example, Listes Microsoft<\/a> is an excellent alternative to data collection and storage software. ServiceNow<\/a> helps manage workflows and the operations of the business from the HR perspective eliminating the need for dedicated software. <\/p>\n\n\n\n
You can learn more about using Microsoft Teams as your CRM ici<\/a>.<\/p>\n\n\n\n
<\/div>\n\n\n\nApplications for project management<\/h4>\n\n\n\n
- Applications for project management<\/a><\/li><\/ul><\/li><\/ul><\/li>
- Planner and Wiki<\/a><\/li>
- Collaboration<\/a>
- How small businesses can use Microsoft Teams<\/a>
![\"\"](\"https:\/\/cdn.nboldapp.com\/spai\/q_lossless+ret_img+to_auto\/https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/02\/Collaboration-Templates-2.png\")
<\/figure>\n\n\n\n