{"id":10167,"date":"2022-04-28T16:56:38","date_gmt":"2022-04-28T15:56:38","guid":{"rendered":"https:\/\/nboldapp.com\/?p=10167"},"modified":"2023-03-10T19:10:04","modified_gmt":"2023-03-10T18:10:04","slug":"microsoft-teams-tags","status":"publish","type":"post","link":"https:\/\/nboldapp.com\/fr\/microsoft-teams-tags\/","title":{"rendered":"Microsoft Teams Tags: What They Are and How to Use Them"},"content":{"rendered":"<p>Microsoft Teams has lots of features and capabilities that enable organizations to collaborate in the best possible way. It&#8217;s hard to keep track of all of them, of course. And sometimes even the simplest ones are overlooked. Microsoft Teams tags are one of them &#8211; a feature so simple, users might think it\u2019s not that important. However, simplicity has proven to be the ultimate sophistication, and similarly are tags in Microsoft Teams. If used properly, they maximize performance and increase active engagement between team members.<\/p>\n\n\n\n<p>This article will introduce Microsoft Teams tags, their usage, advantages, and some real-life use cases to demonstrate how users benefit from them.<\/p>\n\n\n\n<div style=\"height:100px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<div class=\"wp-block-ub-table-of-contents-block ub_table-of-contents\" id=\"ub_table-of-contents-5c965c4e-5c0a-4ae9-b4c1-f12b68002660\" data-linktodivider=\"false\" data-showtext=\"show\" data-hidetext=\"hide\" data-scrolltype=\"auto\" data-enablesmoothscroll=\"false\" data-initiallyhideonmobile=\"false\" data-initiallyshow=\"true\"><div class=\"ub_table-of-contents-header-container\" style=\"\">\n\t\t\t<div class=\"ub_table-of-contents-header\" style=\"text-align: left; \">\n\t\t\t\t<div class=\"ub_table-of-contents-title\">Table des mati\u00e8res<\/div>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t<\/div><div class=\"ub_table-of-contents-extra-container\" style=\"\">\n\t\t\t<div class=\"ub_table-of-contents-container ub_table-of-contents-1-column\">\n\t\t\t\t<ul style=\"\"><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-tags\/#0-about-microsoft-teams-tags-\" style=\"\">About Microsoft Teams tags<\/a><ul><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-tags\/#1-custom-tags\" style=\"\">Custom tags<\/a><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-tags\/#2-tagging-with-shifts\" style=\"\">Tagging with Shifts<\/a><\/li><\/ul><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-tags\/#3-how-to-use-custom-tags-in-microsoft-teams\" style=\"\">How to use custom tags in Microsoft Teams<\/a><ul><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-tags\/#4-creating-custom-tags\" style=\"\">Creating custom tags<\/a><ul><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-tags\/#5-through-manage-tags\" style=\"\">Through Manage Tags<\/a><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-tags\/#6-through-manage-members-\" style=\"\">Through Manage Members\u00a0<\/a><\/li><\/ul><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-tags\/#7-who-has-access-to-tags-in-microsoft-teams\" style=\"\">Who has access to tags in Microsoft Teams?<\/a><\/li><\/ul><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-tags\/#8-how-to-use-microsoft-teams-tags-to-your-advantage%C2%A0\" style=\"\">How to use Microsoft Teams tags to your advantage\u00a0<\/a><ul><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-tags\/#9-first-scenario-law-firm\" style=\"\">First scenario: law firm<\/a><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-tags\/#10-second-scenario-retail-store\" style=\"\">Second scenario: retail store<\/a><\/li><\/ul><\/li><\/ul>\n\t\t\t<\/div>\n\t\t<\/div><\/div>\n\n\n<div style=\"height:100px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"has-text-align-left wp-block-heading\" id=\"0-about-microsoft-teams-tags-\">About Microsoft Teams tags <\/h2>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Tags in Microsoft Teams are organizational units used to ease communication by allowing users to contact subgroups of people instantly. Their functionality is pretty straightforward: group users, categorize them based on their attributes, tag them properly, then connect with them all at once via their tag.<\/p>\n\n\n\n<p>You can use tags to group engineers working on a single project from different departments, remote-working employees worldwide, or various professionals who can contribute to fixing IT issues. It\u2019s up to you to decide who the people are and what tags can describe them best. The main point here is the ability to reach out to them quickly and efficiently in a broadcast-like functionality.<\/p>\n\n\n\n<p>There are two main types of tags in Microsoft Teams, Custom Tags and Tagging by Shift. Although both types organize communications, their usage differs.<\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"1-custom-tags\">Custom tags<\/h3>\n\n\n\n<p>As the name suggests, users can create custom tags to group people. Whenever there is a need to notify everyone tagged, simply @mentioning the tag name sends them all a <a href=\"https:\/\/nboldapp.com\/fr\/navigating-microsoft-teams-notifications\/\" target=\"_blank\" rel=\"noreferrer noopener\">notification<\/a>.<\/p>\n\n\n\n<p>For example, tag all sales team members in one group and name it SalesTeam. Suppose you\u2019ve written comment with some instructions about a new onboarding process. You might need to notify the sales department about it. Instead of having to mention them one by one. You can only mention their tag @SalesTeam, and they\u2019ll receive the message at once.<\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"2-tagging-with-shifts\">Tagging with Shifts<\/h3>\n\n\n\n<p><a href=\"https:\/\/support.microsoft.com\/en-us\/office\/what-is-shifts-f8efe6e4-ddb3-4d23-b81b-bb812296b821\" target=\"_blank\" rel=\"noreferrer noopener\">Shifts<\/a> is a time arrangement app embodied in Microsoft Teams for organizing shifts and working hours. It enables creating groups of employees and assigning them shifts and schedules. The uniqueness of Microsoft Teams tags is the ability to tag everyone on a particular shift by mentioning the shift name.<\/p>\n\n\n\n<p>For example, create a group for the morning shift that includes all employees working before noon regardless of their positions or departments. Mentioning all those employees is applicable without typing their names one by one. Only typing the shift name is enough, and everyone on that shift will receive a notification.<\/p>\n\n\n\n<p>At a first glance, tagging with shift might not seem that important. When team leaders have to deal with many employees working on different time shifts and time zones, the ability to identify people by their working hours becomes significantly beneficial.<\/p>\n\n\n\n<div style=\"height:100px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"has-text-align-left wp-block-heading\" id=\"3-how-to-use-custom-tags-in-microsoft-teams\">How to use custom tags in Microsoft Teams<\/h2>\n\n\n\n<div style=\"height:15px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>The following <a href=\"https:\/\/docs.microsoft.com\/en-us\/microsoftteams\/manage-tags\" target=\"_blank\" rel=\"noreferrer noopener\">specs<\/a> describe custom tags:<\/p>\n\n\n\n<p>- <strong>Channel-oriented<\/strong>: every channel has its own tags that can\u2019t be used outside.<\/p>\n\n\n\n<p>-<strong>Easy to set up and manage<\/strong>: creating custom tags is a pretty straightforward process available by two different methods. Moreover, deleting and editing tags is also possible.<\/p>\n\n\n\n<p><strong>-Accessible<\/strong>: every member in a channel can create tags, and everyone on that channel can use them. Tags can be used to start a conversation with those assigned.<\/p>\n\n\n\n<p><strong>-Limited<\/strong>: every channel is allowed 100 tags; a single tag can be assigned to 100 team members, and up to 25 tags can be assigned to a single team member.<\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"4-creating-custom-tags\">Creating custom tags<\/h3>\n\n\n\n<p>There are two ways to create custom tags, either by Manage Tags or Manage Members.<\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"5-through-manage-tags\">Through Manage Tags<\/h4>\n\n\n\n<p>Follow these steps to create custom tags:<\/p>\n\n\n\n<figure class=\"wp-block-image alignleft size-large is-resized\"><img fetchpriority=\"high\" decoding=\"async\" src=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-10.59.17-PM-1024x922.png\" alt=\"\" class=\"wp-image-10168\" width=\"307\" height=\"276\" srcset=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-10.59.17-PM-1024x922.png 1024w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-10.59.17-PM-300x270.png 300w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-10.59.17-PM-768x692.png 768w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-10.59.17-PM.png 1026w\" sizes=\"(max-width: 307px) 100vw, 307px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li>S\u00e9lectionnez l'option <em>Manage Tags<\/em> from the team&#8217;s option<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li>Click on the <em>Create a new tag<\/em> button in the center<\/li><\/ul>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<figure class=\"wp-block-image alignleft size-large is-resized\"><img decoding=\"async\" src=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-11.01.40-PM-1024x520.png\" alt=\"\" class=\"wp-image-10170\" width=\"390\" height=\"198\" srcset=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-11.01.40-PM-1024x520.png 1024w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-11.01.40-PM-300x152.png 300w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-11.01.40-PM-768x390.png 768w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-11.01.40-PM.png 1300w\" sizes=\"(max-width: 390px) 100vw, 390px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li>Enter the necessary details more specifically, name the tag, add a description and the members <\/li><\/ul>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Remember to repeat this process for every team you have if you want to use the same tag across multiple teams<\/p>\n\n\n\n<p>Deleting a tag is available via Manage Tags, but all members assigned that tag have to be removed then it would be possible to remove the tag permanently.<\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h4 class=\"wp-block-heading\" id=\"6-through-manage-members-\">Through Manage Members&nbsp;<\/h4>\n\n\n\n<ul class=\"wp-block-list\"><li>S\u00e9lectionnez l'option <em>Manage Team<\/em> from the dropdown menu next to the team <\/li><li>Aller \u00e0 la page <em>Les membres <\/em>section<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img decoding=\"async\" src=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-11.33.11-PM-1024x740.png\" alt=\"\" class=\"wp-image-10173\" width=\"512\" height=\"370\" srcset=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-11.33.11-PM-1024x740.png 1024w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-11.33.11-PM-300x217.png 300w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-11.33.11-PM-768x555.png 768w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-11.33.11-PM-1536x1110.png 1536w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-11.33.11-PM-2048x1480.png 2048w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-11.33.11-PM.png 1278w\" sizes=\"(max-width: 512px) 100vw, 512px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li>In the 4th column, you&#8217;ll see tags, click on the tag icon and type up a custom tag name for that particular member. <\/li><\/ul>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"7-who-has-access-to-tags-in-microsoft-teams\">Who has access to tags in Microsoft Teams?<\/h3>\n\n\n\n<p>Another essential piece of information Microsoft Teams users should know is how to set up the permissions for adding and editing tags. The collaboration platform allows setting who can add tags and edit them. It\u2019s possible to enable all team members to add tags or only team owners.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-11.06.40-PM-1024x747.png\" alt=\"\" class=\"wp-image-10171\" width=\"768\" height=\"560\" srcset=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-11.06.40-PM-1024x747.png 1024w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-11.06.40-PM-300x219.png 300w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-11.06.40-PM-768x560.png 768w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-11.06.40-PM-1536x1121.png 1536w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-11.06.40-PM-2048x1495.png 2048w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Screen-Shot-2022-04-27-at-11.06.40-PM.png 1266w\" sizes=\"(max-width: 768px) 100vw, 768px\" \/><\/figure>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>However, it\u2019s recommended to keep a certain level of control over who can create tags. Because allowing everyone to create tags will result in a distracted tagging structure.&nbsp;<\/p>\n\n\n\n<div style=\"height:103px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"has-text-align-center wp-block-heading\" id=\"8-how-to-use-microsoft-teams-tags-to-your-advantage%C2%A0\">How to use Microsoft Teams tags to your advantage\u00a0<\/h2>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>The best way to describe the advantages of using tags is to showcase real-life examples:<\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"9-first-scenario-law-firm\">First scenario: law firm<\/h3>\n\n\n\n<p>Suppose a <a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-for-law-firms\/\" target=\"_blank\" rel=\"noreferrer noopener\">law firm<\/a> with dozens of lawyers specializing in various jurisdictions. When a new client hires their services, the account manager uses a general discussion channel to consult all lawyers about regulations. Mentioning a group of lawyers in comments makes it easy to communicate with them. The benefits are the following:<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>No need to memorize the names of lawyers of each jurisdiction. Whenever a new lawyer joins the company, tags are assigned properly.<\/li><li>Fasten the communication process and foster collaboration.<\/li><li>Ensure everyone on the team is notified about discussions and never miss anyone, especially in large teams.<\/li><\/ol>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"10-second-scenario-retail-store\">Second scenario: retail store<\/h3>\n\n\n\n<p>A fashion boutique management uses Microsoft Teams mainly to organize supply chain and inventory. Suppose tags were created to categorize team members by their location. When a discussion arises about inventory checks, different teams can be mentioned according to their sites. Moreover, the manager mentioning them might never know anyone in person, and tags are enough to organize the communication. The benefits are the following:<\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>Large teams far from each other can easily communicate without having to know each other\u2019s names.<\/li><li>Save time introducing people to each other and reduce admin work in adding\/updating contacts for every employee&nbsp;<\/li><\/ol>\n\n\n\n<p><\/p>\n\n\n\n<p>Investing in technologies is a must to add a competitive value to any business. However, using a powerful collaboration tool such as Microsoft Teams is by far a wise decision, especially with its multi-functional features encouraging communication on a scale.<\/p>\n\n\n\n<p>Despite being a simple feature, the advantages behind tags are way beyond anyone\u2019s expectations. Big teams can benefit massively from tags if implemented correctly and efficiently. Planning the way tags are structured is vital to ensure collaborative use.<\/p>\n\n\n\n<div style=\"height:100px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>","protected":false},"excerpt":{"rendered":"<p>Microsoft Teams has lots of features and capabilities that enable organizations to collaborate in the best possible way. It&#8217;s hard to keep track of all of them, of course. And sometimes even the simplest ones are overlooked. Microsoft Teams tags are one of them &#8211; a feature so simple, users might think it\u2019s not that [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":10172,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[52],"tags":[54,14],"class_list":["post-10167","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-microsoft-teams","tag-collaboration","tag-microsoft-teams"],"featured_image_src":"https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Mention.jpg","author_info":{"display_name":"Alexandre Cipriani","author_link":"https:\/\/nboldapp.com\/fr\/author\/acipriani\/"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.2 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Microsoft Teams Tags: What They Are and How to Use Them - nBold<\/title>\n<meta name=\"description\" content=\"Read to learn about the power of Microsoft Teams tags, their usage, advantages, and use cases to demonstrate how users benefit from them.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-tags\/\" \/>\n<meta property=\"og:locale\" content=\"fr_FR\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Microsoft Teams Tags: What They Are and How to Use Them\" \/>\n<meta property=\"og:description\" content=\"Read to learn about the power of Microsoft Teams tags, their usage, advantages, and use cases to demonstrate how users benefit from them.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-tags\/\" \/>\n<meta property=\"og:site_name\" content=\"nBold\" \/>\n<meta property=\"article:published_time\" content=\"2022-04-28T15:56:38+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-03-10T18:10:04+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/04\/Mention.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"924\" \/>\n\t<meta property=\"og:image:height\" content=\"924\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Alexandre Cipriani\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@nboldhq\" \/>\n<meta name=\"twitter:site\" content=\"@nboldhq\" \/>\n<meta name=\"twitter:label1\" content=\"\u00c9crit par\" \/>\n\t<meta name=\"twitter:data1\" content=\"Alexandre Cipriani\" \/>\n\t<meta name=\"twitter:label2\" content=\"Dur\u00e9e de lecture estim\u00e9e\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"Microsoft Teams Tags: What They Are and How to Use Them - 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