{"id":11051,"date":"2022-08-19T17:06:33","date_gmt":"2022-08-19T16:06:33","guid":{"rendered":"https:\/\/nboldapp.com\/?p=11051"},"modified":"2023-03-10T19:05:52","modified_gmt":"2023-03-10T18:05:52","slug":"knowledge-sharing-with-microsoft-teams","status":"publish","type":"post","link":"https:\/\/nboldapp.com\/fr\/knowledge-sharing-with-microsoft-teams\/","title":{"rendered":"How to Promote Knowledge Sharing with Microsoft Teams"},"content":{"rendered":"

The importance of knowledge sharing is often overlooked. Meanwhile, it can open new opportunities, save time and money, improve overall performance and nurture better work relationships in organizations.<\/p>\n\n\n\n

In this article we\u2019ll explain how your organization can benefit from knowledge sharing and the steps you can take to promote it with Microsoft Teams.<\/p>\n\n\n\n

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What is knowledge sharing<\/h2>\n\n\n\n
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Knowledge sharing in the workplace encompasses all forms of information exchange between and within teams. To give you an example, it can be updating your colleagues on the progress of a project you\u2019re working on, sharing ideas, asking\/giving feedback and expertise opinion, mentoring, creating guidelines and codes of practices, organizing trainings, and others.<\/p>\n\n\n\n

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Why is knowledge sharing important<\/h2>\n\n\n\n
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Some of the benefits of knowledge sharing are obvious. Overall, every leader would love to see their processes and data clean, structured, and easily accessible when needed.<\/p>\n\n\n\n

But besides being common sense, knowledge sharing can transform the way people work and communicate with each other.<\/p>\n\n\n\n

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1. Encourages team\/cross-department alignment<\/h3>\n\n\n\n

Once everyone starts to openly share the updates and results of the work they are doing, they are including the rest of their colleagues in the loop. In this way, you stay on the same page, better understand the context, and can make smarter, better-thought-out decisions.<\/p>\n\n\n\n

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2. Improves collaboration<\/h3>\n\n\n\n

In the culture where knowledge sharing is encouraged, employee engagement increases accordingly. Your employees feel more at ease speaking up and asking questions. This leads to working better together as a team, as opposed to working in silos.<\/p>\n\n\n\n

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3. Boosts performance<\/h3>\n\n\n\n

Having the opportunity to receive feedback and expert opinion from colleagues with more experience allows you to apply their knowledge into practice. Mentorship helps you learn from other people\u2019s mistakes to avoid them in the future as well as better understand what works and what doesn\u2019t.<\/p>\n\n\n\n

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4. Encourages accountability<\/h3>\n\n\n\n

When you share knowledge with the rest of your team and with the entire organization, you become more aware of what you do and why you do it this way. The fact that you share this information with other people makes you analyze it more thoroughly and increases your sense of responsibility.<\/p>\n\n\n\n

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5. Improves employees\u2019 soft skills<\/h3>\n\n\n\n

It\u2019s as simple as that \u2013 when people start sharing their knowledge, they become better communicators and listeners. These soft skills are essential for effective teamwork: you learn how to give and receive feedback and apply it in your daily work. Additionally, it stimulates your leadership skills: for example, if you need to mentor a new hire or give training to members of other teams about your field of expertise.<\/p>\n\n\n\n

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6. Speeds up execution<\/h3>\n\n\n\n

 Another advantage of active knowledge sharing at the workplace is that all information is well-documented and easily accessible. People don\u2019t need to look for the right data all over the place and rely on other people to do it. If organized properly, they will know exactly where to find the information they need, which speeds up their work and improves productivity.<\/p>\n\n\n\n

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Obstacles to knowledge sharing<\/h2>\n\n\n\n
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1. No established culture of knowledge sharing<\/h3>\n\n\n\n

For many organizations, especially big corporations with old-school ways of operating, the culture of knowledge sharing simply doesn\u2019t exist. Employees can be accustomed to doing things their own way and be reluctant to change.<\/p>\n\n\n\n

However, it\u2019s just a matter of habit and understanding the value. You can \u2018sell\u2019 the knowledge sharing culture once you find the right approach to your staff.<\/p>\n\n\n\n

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2. Lack of actions from the leadership<\/h3>\n\n\n\n

You must walk the talk. If you\u2019re just saying that everyone has to share information with the rest and don\u2019t do it yourself, why would they? Leaders set an example for everyone to follow. So, if you don\u2019t practice what you preach, no one will.<\/p>\n\n\n\n

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3. Lack of digital maturity<\/h3>\n\n\n\n

In the current reality we share our knowledge mostly digitally. Almost all organizations use collaboration platforms now to organize the work of their employees. However, since we started using those tools relatively recently, most people don\u2019t use them to their full potential. Hence, they don\u2019t really know what they should do and how to share their knowledge in the most efficient way. Nothing that can\u2019t be solved with a few training sessions and proper adoption strategy<\/a>!<\/p>\n\n\n\n

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4. Fear of sharing<\/h3>\n\n\n\n

Sharing all you work with others can be uncomfortable at times. We\u2019re not always 100% sure about the decisions we make, and exposing ourselves like that can be scary for some. The important thing to understand here is that we all make mistakes and it\u2019s a part of the learning curve.<\/p>\n\n\n\n

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How to promote knowledge sharing with Microsoft Teams<\/h2>\n\n\n\n
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So, our goal is pretty straight-forward: we need to make sure that employees get the habit of sharing the results of their work, give feedback, document key takeaways, and do other forms of knowledge sharing at work.<\/p>\n\n\n\n

It comes as a given that this has to be done digitally, that is by using a collaboration tool that you deployed in your organization.<\/p>\n\n\n\n

The tips we\u2019re sharing below will help you understand how exactly you can achieve that using Microsoft Teams.<\/p>\n\n\n\n

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1. Establish the culture of working in the open<\/h3>\n\n\n\n

Working in the open means sharing your work openly with everyone in the organization. Basically, you document almost any action you take, for example:<\/p>\n\n\n\n