{"id":2609,"date":"2023-01-27T10:44:00","date_gmt":"2023-01-27T09:44:00","guid":{"rendered":"https:\/\/nboldapp.com\/?p=2609"},"modified":"2025-02-28T10:48:47","modified_gmt":"2025-02-28T09:48:47","slug":"microsoft-teams-templates-guide","status":"publish","type":"post","link":"https:\/\/nboldapp.com\/fr\/microsoft-teams-templates-guide\/","title":{"rendered":"Mod\u00e8les Microsoft Teams : Tout ce que vous devez savoir"},"content":{"rendered":"

Microsoft Teams is an incredible tool for efficient communication and collaboration. It allows people to easily engage in conversations, organize audio and video calls and collaborate on different tasks. However, some organizations struggle with Microsoft Teams governance and deployment once their employees start using the tool for their daily tasks and actively creating new teams. Luckily, with Microsoft Teams templates you can address these common challenges.<\/p>\n\n\n\n

Let us show you how.<\/p>\n\n\n\n

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Why Microsoft Teams templates?<\/h2>\n\n\n\n
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Microsoft Teams Templates are pre-built definitions of a teams\u2019 structure that allow to create teams faster with already established settings, pre-installed channels, apps, tabs and other elements. Templates’ capabilities depend on the solution that you use.<\/strong><\/p>\n\n\n\n

You can create Microsoft Teams templates in the native environment, develop them in-house or use third-party apps. But before we delve into these details, let\u2019s figure out why you need to use templates in the first place.<\/strong><\/p>\n\n\n\n

Using templates allows organizations to address common collaboration and governance issues.<\/p>\n\n\n\n

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Common challenges of collaborative work in Microsoft Teams<\/h3>\n\n\n\n

Uncontrolled creation of new teams<\/em><\/h5>\n\n\n\n

If you do not control the team creation<\/a>, chances are you will end up having a huge number of teams with no clear purpose. This, in turn, can cause confusion in the collaboration process. As a result, you risk having your employees sticking to other digital tools for daily work, leading to shadow IT<\/a>.<\/p>\n\n\n\n

Limited use of Teams by end-users<\/em><\/h5>\n\n\n\n

On the other hand, if you restrict the creation of teams and channels, you risk slowing down the adoption process and cause lack of engagement in Teams. Consequently, you lose on efficiency of the collaboration process.<\/p>\n\n\n\n

File duplication<\/em><\/h5>\n\n\n\n

This problem can derive directly from the previously discussed issues or be caused by the lack of structure in teams. For example, if there is no specified naming convention for your teams, end-users can get confused over where to share documentation. As a result, they duplicate files in several teams or channels.<\/p>\n\n\n\n

Files duplication results in fragmentation of documents and loss of control over its content. This is a very common challenge among organizations which causes time-loss and inefficient collaboration.<\/p>\n\n\n\n

Information sprawl<\/em><\/h5>\n\n\n\n

This issue is especially common for the initial stage of Teams adoption, when your staff keep using their usual solutions such as emails, file-sharing and messaging apps, network folders, and others to share and store information. As a result, the company\u2019s data is scattered across different platforms which slows down the collaboration process.<\/p>\n\n\n\n

If not tackled in a timely manner, this issue will force your employees to operate with different apps for their work, thus losing on efficiency and productivity.<\/p>\n\n\n\n

Information leaks<\/em><\/h5>\n\n\n\n

Even though Microsoft Teams offers some security measures to protect your organization\u2019s data, there are certain loopholes, such as guest access<\/a>, which can allow people outside of your company to get access to some files, chats, channels and apps.<\/p>\n\n\n\n

Information leaks, especially when it comes to confidential information, can cause a lot of trouble for the organization, loss of trust and, possibly, customers.<\/p>\n\n\n\n

To solve this challenge, it is critical to set up the right management of canaux priv\u00e9s<\/a>.<\/p>\n\n\n\n

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How Microsoft Teams templates address these challenges?<\/h3>\n\n\n\n

Templates offer lots of capabilities that improve the collaboration process and solve many issues regarding Microsoft Teams use and governance. The features that you will receive with templates depend a lot on the solution that you will choose \u2013 whether its Microsoft Teams templates, in-house developed Templates, or solutions from third parties, such as nBold.<\/p>\n\n\n\n

However, their common goal is to:<\/p>\n\n\n\n

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  1. Simplify and accelerate the team’s creation process for end-users<\/strong><\/li>\n\n\n\n
  2. Structure Teams workspaces<\/strong><\/li>\n\n\n\n
  3. Reduce manual work by removing repetitive tasks<\/strong><\/li>\n\n\n\n
  4. Save time<\/strong><\/li>\n\n\n\n
  5. Lower the workload of IT teams<\/strong><\/li>\n\n\n\n
  6. Facilitate communication<\/strong><\/li>\n\n\n\n
  7. Control commands and creation of tasks.<\/strong><\/li>\n<\/ol>\n\n\n\n
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    Use case example – Project Management Template<\/h3>\n\n\n\n

    Let\u2019s take an example of how an organization that deals with hundreds of projects per year can benefit from the use of templates.<\/p>\n\n\n\n

    En gestion de projet<\/a>, you will need to create a new team for every new project. Creating them manually each time a new project comes up can be very time-consuming and inefficient, adding unnecessary workload on both IT and project management team.<\/p>\n\n\n\n

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    Instead, you can create a Project Management template<\/a>, set up a structure for all the future project management teams by including relevant tabs, apps, channels and even tasks and documentation, depending on the template solution that you\u2019re using. In this way, you\u2019ll be able to kick off your project straight away without losing valuable time on repetitive processes. Additionally, your team will be better organized, which will increase their efficiency and productivity.<\/p>\n\n\n\n

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    White Paper: Microsoft Teams for Project Management<\/h4>\n\n\n\n

    Learn how to het the most out of Microsoft Teams for project management: team and channel examples, use cases, useful apps and other tips<\/p>\n\n\n

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    How to create Microsoft Teams templates?<\/h2>\n\n\n\n
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    1. Native no-code capability<\/h3>\n\n\n\n

    Microsoft launched a templates<\/a> feature that allows creating templates in the Centre d'administration des \u00e9quipes<\/a>. These templates include channels, apps, settings in addition to other Teams functions.<\/p>\n\n\n\n

    With this capability, IT professionals can create templates that fulfill the organization\u00b4s business needs, set the structure for future teams, pre-install relevant apps that will suit teams\u2019 needs and scale best practices. Admins are able to create a new template from scratch, use an existing team to build a template or modify an existing template.<\/p>\n\n\n\n

    In turn, end-users can now create new teams from customizable templates with already predetermined structure. They can set the team name, description, and channel name when creating a team from a pre-built template.<\/p>\n\n\n\n

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    Caract\u00e9ristiques<\/em><\/h5>\n\n\n\n