What is SharePoint used for? <\/h3>\n\n\n\n
SharePoint is an indispensable application for those who want to easily organize their workspace and keep all the details necessary for work in one place. Just imagine, with the help of SharePoint, you can create your own Site with open access for your entire organization in a few steps. With SharePoint, you can easily group the necessary information, share files, follow the news, and have quick access to the latest changes online. <\/p>\n\n\n\n
Let’s have a look at all the features of SharePoint. <\/p>\n\n\n\n The goal of implementing SharePoint in a company is to optimize work processes, and save employees’ time and resources. Let’s see how this effect is achieved. Here is just a small list of the results that can be achieved through the competent use of the corporate portal SharePoint: <\/p>\n\n\n\n While you are connecting through a web browser or mobile application, you will see a convenient interface SharePoint, to which you belong according to your Office 365 environment. Here you can see the news – these are posts, sites, and discussions that have been published by your colleagues. You can also check the latest sites you have visited. In addition, it is very convenient to follow your preferred topics that you have marked as favorites. <\/p>\n\n\n\n You can also use the Search bar <\/em>to look for any interesting site or page. In one click, you can publish a post in which you can add not only your comments but also support documents, images, videos, links – everything that you would like to share within your organization and team. Similarly, you can create a new site. Let’s stop at this part and consider all the possibilities in more detail. <\/p>\n\n\n\n Before building a new site, let\u2019s understand the basic structure of any SharePoint intranet. This intranet is made by several independent Sites, collecting pages, news, documents, and anything you need to share inside your company. These Sites can also include Subsites showing other content with dedicated options. When you decide to create a new Site, you will see two main kinds of sites: The Communication Sites and a Teams Site. <\/p>\n\n\n\n The Communication Sites have a modern visual layout used to communicate and share news and events with a large audience. During the creation of a new Communication Site, you should define the site name, address, description, and default language. You can also choose the kind of template to use it for a site design. <\/p>\n\n\n\n After creation of the new Communication Site, you will see a nice layout showing links to pages, new posts, organization events, and shared documents. You can share this site to invite and give access to people, Office group, or even everyone inside your organization. <\/p>\n\n\n\n Next, you can manage the Site permissions with the deep rules of access in the Site settings. By default only you have access to the site, being one of the Site Owners that have full control over the site content and layout? You also have Site members that can view, edit, and moderate the site content and Site visitors which can just read and download content from your site. If you go to Advanced permissions settings, you will manage all the possible actions that Owners, Members, and Visitors can perform. <\/p>\n\n\n\n The Team Site is another type of site that allows getting major control over privacy and permissions on the site content. It can be public or private and is used to share information and make collaborations on projects between all the users approved on a defined Office 365 group chosen for such a Team site. <\/p>\n\n\n\n This is recommended for private groups working together that need to share sensitive projects and documents. When creating a Team Site you automatically create a Group email address (or Office 365 group) associated with it that grants access to your new Team site content. In addition, you can also set the Privacy settings: choose Public (to make your Team site accessible by anyone inside your organization or Private (to make it reachable just by users invited and approved as Members by the Team site Owners). <\/p>\n\n\n\n Team Sites can be edited and shared just like Communication Sites. They also have the same settings panel to adjust permissions, reach its content, and change its look. Team Sites can include Site Pages but also Wiki Pages and Web Part Pages. Wiki Pages are simple text pages very useful to share ideas, comments, and knowledge across the Team site group. Whereas Web Part Pages are empty pages you build by adding Web Parts from scratch <\/p>\n\n\n\n The SharePoint intranet can also include site collections, such as subsites referring to the main Communication or Team site more focused on a particular theme. Subsites can either inherit or get their own privacy settings and Office groups independent from the main Site. <\/p>\n\n\n\n Well, you\u2019ve created a SharePoint Site for your organizational intranet. What\u2019s next? As a SharePoint Administrator, you can create different SharePoint Hub Sites. Let\u2019s say a Communication Site that you\u2019ve created before serve your organization as the main page designed to engage users and highlight your brand messaging. Next, it\u2019s time to build Hubs that bring together related content, news, and site activity across all associated sites. <\/p>\n\n\n\n Hubs provide a logical tie between SharePoint Sites. With Hubs, you can provide a unified navigation experience and roll up news and events in a centralized display. Just simply assign your site to a new Hub and your site’s branding is automatically updated. <\/p>\n\n\n\n 1. As a SharePoint Administrator determine SharePoint Governance Policies. For example, you should set up how many hub sites can be built in your organization, who can associate sites and hub sites, and if it needs to be approved. You can learn more about SharePoint hub Sites Planning ici<\/a>.<\/p>\n\n\n\n 2. Share Hub Navigation. As a hub site owner, you\u2019re able to customize the navigation bar. You will see it at the top of a hub site and any associated sites. <\/p>\n\n\n\n 3. Add content. Customize your Hub Site with related content: <\/p>\n\n\n\n News Roll-Up.<\/strong> Use News Web Part to publish news in a hub site and on any associated sites. You can choose which associated sites display news on the hub site. What\u2019s important here, is that viewers will only see news they have access to. <\/p>\n\n\n\n Highlighted content.<\/strong> Display content from sites associated with the hub site with the Highlighted content web part <\/p>\n\n\n\n Associated Sites<\/strong>. Use Sites Web Part to pay attention to the most active sites associated with a hub <\/p>\n\n\n\n 4. Associate sites to a hub site. You can easily associate sites with hub sites in two ways. <\/p>\n\n\n\n First, you can create a new site by clicking the +Create site<\/em> on the hub site page. Thus, the new Site will be automatically associated with that hub site <\/p>\n\n\n\n Second, you can associate an existing site to a hub through an approved association flow. In this case, a hub site owner can set up your SharePoint hub site to evaluate requests for sites before the association takes place. <\/p>\n\n\n\n To check and manage the content of your site you can go to Site Contents. This collects all the site media, pages, and documents grouped into several kinds of SharePoint apps, such as Document libraries, Event lists, and Page libraries. <\/p>\n\n\n\n The Document libraries list all the media files and documents inside the site, or all the documents created and uploaded by users inside Documents. Inside this library, you can create a new folder, link, or new file. You can also upload any file from your computer. With SharePoint, you can easily download or upload files, as well as edit the document together with your colleagues. <\/p>\n\n\n\n The great integration here is the possibility to sync your SharePoint library with your OneDrive account. In this way, you can download these documents and edit these offline on your device and then resync these on SharePoint once you come back online. Learn how to sync your OneDrive and SharePoint files ici<\/a>.<\/p>\n\n\n\n You can easily manage and follow the reports through Power BI for SharePoint which makes it easy to add reports securely. During the new page creation inside the SharePoint, you can see the Power BI preview. Just choose the needed report inside your Power BI environment and you will see the option Embed link for SharePoint. It\u2019s done! <\/p>\n\n\n\n After configuring settings to customize the view you can publish a report. Thus, you can share the latest reports across your organization or private team to keep your colleagues up-to-date. Read more about Power BI and SharePoint ici<\/a>. <\/p>\n\n\n\n As a part of your Site Contents, you can store and share videos through News on your sites. To collaborate effectively and share videos with a broader audience within your organization, you can use the Microsoft Stream. It\u2019s a video service that helps people to upload, view, and share video content across your organization. <\/p>\n\n\n\n It could be recordings of meetings, training sessions, presentations, and more \u2013\u00a0everything\u00a0for\u00a0useful\u00a0content.\u00a0Once uploaded to Stream, you can use the\u00a0Stream SharePoint web part<\/a> to embed videos across Microsoft 365\u00a0such as SharePoint News articles and PowerPoint presentations.\u00a0<\/p>\n\n\n\n One more example of the ideal collaboration of SharePoint with other Microsoft apps is the ability to add Yammer Conversations right to the SharePoint Online web part. This means that viewers can engage in the conversation without leaving SharePoint. You can start the conversation with any type of post and mark the best answers directly from SharePoint. <\/p>\n\n\n\n In addition, in SharePoint, you can use the Yammer to add a group, user, needed topic, or Yammer home feed. <\/p>\n\n\n\n Thus, your colleagues will communicate on relevant projects, topics, and deal without loss of information. Apprendre<\/a> how to include a Yammer Feed into a SharePoint Site.<\/p>\n\n\n\n Microsoft Lists is a collection of any data that you can share with any person in your organization. You can create lists in Lists app, Microsoft Teams, and in SharePoint. Let\u2019s talk about the last one in details. <\/p>\n\n\n\n Cliquez sur +New<\/em> on the Site content page and choose List. Next, you can create your own blank list, export it from Excel or use templates, such as: <\/p>\n\n\n\n After editing, your lists will be added to your SharePoint Site. Thus, everyone who has access will see your new list with structured information. Apprendre<\/a> how to create your first SharePoint List, <\/p>\n\n\n\n So, you\u2019ve created your first SharePoint List. What else can you do? You\u2019re can create a new PowerApps from your SharePoint Online List. Power Apps is a software that allows you to build and use custom business apps to connect your data across the web and mobile without expensive software development. <\/p>\n\n\n\n With a SharePoint list view, you can find an option to create a PowerApps for this list. Choose the needed content and the PowerApps web designer will automatically create a default app based on the data of lists. You can customize the app according to your needs with PowerApps Studio. <\/p>\n\n\n\n After creation, you can share a custom and mobile-optimized views of your existing list with your colleagues. En savoir plus<\/a>. <\/p>\n\n\n\n Power Automate is a software you use for streamlining repetitive tasks. You can use Flow templates or build your own to automate processes and save your time. <\/p>\n\n\n\n For example, you can automatically send a customized email when a new SharePoint Lists or file is added. <\/p>\n\n\n\n You can also save your email attachments to a SharePoint document library. <\/p>\n\n\n\n Created a new PowerApps? You can use flow to automatically upload a photo to SharePoint from PowerApps.<\/p>\n\n\n\n![\"\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2020\/10\/4A4CC83F-C174-4598-BE35-DC3806152791.png\")
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SharePoint key features <\/h3>\n\n\n\n
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<\/figure>\n\n\n\nHow to create SharePoint Sites? <\/h3>\n\n\n\n
Communication Sites <\/h4>\n\n\n\n
![\"\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2020\/10\/7B39FEC6-97E7-4167-B830-8DB391D9D8D5-1024x550.png\")
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<\/figure>\n\n\n\nTeam Sites <\/h4>\n\n\n\n
![\"\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2020\/10\/C022BB17-F5A3-4063-901F-CDA46D45A7E9-1024x583.png\")
<\/figure>\n\n\n\nWhat are SharePoint Hub Sites? <\/h3>\n\n\n\n
![\"\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2020\/10\/F462300F-5B3B-4E82-9C34-9F7E7CC7D53A-1024x584.jpeg\")
<\/figure>\n\n\n\nComment cela fonctionne-t-il ? <\/h4>\n\n\n\n
SharePoint integration with other Microsoft apps <\/h3>\n\n\n\n
Document sharing with OneDrive <\/h4>\n\n\n\n
![\"\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2020\/10\/2921F7CA-D684-44F8-B423-87705B39BCFA-1024x582.jpeg\")
<\/figure>\n\n\n\nPower BI reports <\/h4>\n\n\n\n
![\"\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2020\/10\/B73FE422-08D6-4DB7-9C7B-AB614FB70501-1024x584.png\")
<\/figure>\n\n\n\n Sharing content from Video Stream <\/h4>\n\n\n\n
![\"\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2020\/10\/17189887-6E44-49A1-9413-599465D4E72A-1024x582.png\")
<\/figure>\n\n\n\nCommunities Yammer in your SharePoint Sites <\/h4>\n\n\n\n
![\"\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2020\/10\/41E77A09-74DF-42B2-B322-2F44379060D1-1024x581.png\")
<\/figure>\n\n\n\nMicrosoft Lists with SharePoint <\/h4>\n\n\n\n
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![\"\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2020\/10\/AE0FABD5-504C-41AF-B0CE-589228CC8E11-1024x552.png\")
<\/figure>\n\n\n\nMicrosoft Power Apps <\/h4>\n\n\n\n
![\"\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2020\/10\/DA51185D-823E-44EB-8D03-5184BB715465-1024x583.png\")
<\/figure>\n\n\n\nPower Automate with SharePoint <\/h4>\n\n\n\n
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<\/figure>![\"Template_with_SharePoint\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2020\/10\/D00D67F5-F3EB-4D34-9DE0-BB7AEE48F62F-1024x578.png\")
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<\/figure>\n\n\n\n![\"Microsoft_Teams_Templates\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2020\/10\/433CEFDF-8EB2-4027-A87C-B7B45813C7EB-1024x578.png\")
<\/figure>\n\n\n\n![\"Microsoft_Teams_Naming_Convention\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2020\/10\/2D339F8F-AD2F-4249-8D3C-5C5FD2BBBBD1-1024x578.png\")
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