{"id":6287,"date":"2021-01-26T17:32:00","date_gmt":"2021-01-26T16:32:00","guid":{"rendered":"https:\/\/nboldapp.com\/?p=6287"},"modified":"2023-02-21T10:49:52","modified_gmt":"2023-02-21T09:49:52","slug":"microsoft-teams-sprawl","status":"publish","type":"post","link":"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/","title":{"rendered":"Microsoft Teams Sprawl: What It Is and How to Fix It"},"content":{"rendered":"<p>Microsoft Teams is one of the fastest-growing collaboration tools there are, surpassing 270 million daily active users. Its multiple functionalities fill the communication and collaboration gap that many organizations experience in remote operations. This makes it an attractive tool for both small and large businesses. And while increased team creation is a great indicator of successful <a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-adoption-strategy\/\" target=\"_blank\" rel=\"noreferrer noopener\">adoption<\/a>, when done uncontrollably, it creates Microsoft Teams sprawl that poses governance and security challenges for organizations.<\/p>\n\n\n\n<div style=\"height:100px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n<div class=\"wp-block-ub-table-of-contents-block ub_table-of-contents\" id=\"ub_table-of-contents-4ca9c072-1574-4901-9672-98705932968a\" data-linktodivider=\"false\" data-showtext=\"show\" data-hidetext=\"hide\" data-scrolltype=\"auto\" data-enablesmoothscroll=\"false\" data-initiallyhideonmobile=\"false\" data-initiallyshow=\"true\"><div class=\"ub_table-of-contents-header-container\" style=\"\">\n\t\t\t<div class=\"ub_table-of-contents-header\" style=\"text-align: left; \">\n\t\t\t\t<div class=\"ub_table-of-contents-title\">Table des mati\u00e8res<\/div>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t<\/div><div class=\"ub_table-of-contents-extra-container\" style=\"\">\n\t\t\t<div class=\"ub_table-of-contents-container ub_table-of-contents-1-column\">\n\t\t\t\t<ul style=\"\"><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/#0-what%E2%80%99s-microsoft-teams-sprawl-and-why-is-it-a-problem\" style=\"\">What\u2019s Microsoft Teams sprawl and why is it a problem?<\/a><ul><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/#1-test-teams\" style=\"\">Test teams<\/a><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/#2-%E2%80%98team%E2%80%99-teams\" style=\"\">\u2018Team\u2019 teams<\/a><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/#3-too-many-teams-on-the-same-topic\" style=\"\">Too many teams on the same topic<\/a><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/#4-teams-with-few-users\" style=\"\">Teams with few users<\/a><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/#5-many-teams-with-only-general-channel\" style=\"\">Many teams with only General channel<\/a><\/li><\/ul><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/#6-reasons-behind-microsoft-teams-sprawl\" style=\"\">Reasons behind Microsoft Teams sprawl<\/a><ul><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/#7-deployment-of-microsoft-teams-in-a-rush\" style=\"\">Deployment of Microsoft Teams in a rush<\/a><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/#8-no-governance\" style=\"\">No governance<\/a><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/#9-lack-of-training\" style=\"\">Lack of training<\/a><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/#10-lack-of-communication-on-microsoft-teams-use-cases\" style=\"\">Lack of communication on Microsoft Teams use cases<\/a><\/li><\/ul><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/#11-the-impact-of-microsoft-teams-sprawl\" style=\"\">The impact of Microsoft Teams sprawl<\/a><ul><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/#12-loss-of-adoption\" style=\"\">Loss of adoption<\/a><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/#13-use-of-shadow-it\" style=\"\">Use of shadow IT<\/a><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/#14-security-issues\" style=\"\">Security issues<\/a><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/#15-content-chaos\" style=\"\">Content chaos<\/a><\/li><\/ul><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/#16-how-to-fix-microsoft-teams-sprawl%C2%A0\" style=\"\">How to fix Microsoft Teams sprawl\u00a0<\/a><ul><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/#17-change-management\" style=\"\">Change Management<\/a><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/#18-limit-office-365-group-creation\" style=\"\">Limit Office 365 group creation<\/a><\/li><li style=\"\"><a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/#19-nbold-solution-for-microsoft-teams-sprawl\" style=\"\">nBold solution for Microsoft Teams sprawl<\/a><\/li><\/ul><\/li><\/ul>\n\t\t\t<\/div>\n\t\t<\/div><\/div>\n\n\n<div style=\"height:100px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"has-text-align-center wp-block-heading\" id=\"0-what%E2%80%99s-microsoft-teams-sprawl-and-why-is-it-a-problem\">What\u2019s Microsoft Teams sprawl and why is it a problem?<\/h2>\n\n\n\n<p>When users discover they are free to use Teams in the way they see fit, we can usually see a great number of teams created on demand with no supervision or governance in place. This leads to teams sprawl that results in appearance of an extensive number of teams with no clear purpose.<\/p>\n\n\n\n<p>However, it\u2019s important to highlight that simply creating many teams is not bad per se. It\u2019s when they\u2019re not properly created and used you actually have an issue. Let\u2019s figure out what exactly constitutes teams sprawl.<\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"1-test-teams\">Test teams<\/h3>\n\n\n\n<p>It usually starts with creating \u2018Test teams\u2019 that users try to better understand the tool and discover all its capabilities. They don\u2019t have any other purpose rather than trying out the app. The problem is that you can end up having hundreds if not thousands of Test teams, that will cluster your workspace.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"603\" src=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/test-1024x603.png\" alt=\"\" class=\"wp-image-6309\" srcset=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/test-1024x603.png 1024w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/test-300x177.png 300w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/test-768x452.png 768w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/test-1536x905.png 1536w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/test-2048x1206.png 2048w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/test.png 1569w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"2-%E2%80%98team%E2%80%99-teams\">\u2018Team\u2019 teams<\/h3>\n\n\n\n<p>Calling teams \u2018Team\u2019 is not just a tautological error. It creates inconsistency, making it almost impossible to navigate through multiple teams with a similar name. It inevitably hampers team productivity, making users resort to other solutions and, consequently, impeding the whole adoption process.<\/p>\n\n\n\n<p><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"603\" src=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/team-1024x603.png\" alt=\"\" class=\"wp-image-6310\" srcset=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/team-1024x603.png 1024w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/team-300x177.png 300w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/team-768x452.png 768w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/team-1536x904.png 1536w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/team-2048x1206.png 2048w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/team.png 1570w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"3-too-many-teams-on-the-same-topic\">Too many teams on the same topic<\/h3>\n\n\n\n<p>When everyone can create a team, there\u2019s usually little coordination over who is in charge of the process. As a result, you may get too many teams on the same topic. If you\u2019re lucky, one of them will indeed be used to work on a project. Worst case scenario, however, is that elements of the same project will be scattered around numerous teams, creating confusion and chaos.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" width=\"1024\" height=\"603\" src=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/omega-1024x603.png\" alt=\"\" class=\"wp-image-6312\" srcset=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/omega-1024x603.png 1024w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/omega-300x177.png 300w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/omega-768x452.png 768w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/omega-1536x905.png 1536w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/omega-2048x1207.png 2048w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/omega.png 1568w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"4-teams-with-few-users\">Teams with few users<\/h3>\n\n\n\n<p>If not well-informed about the purpose of teams, your employees may end up creating tons of teams with only a couple of members. Most of the time these are not necessary, and the topic that they were created for could be addressed in a specific channel or even a group chat.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"542\" src=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/few-members-1024x542.png\" alt=\"\" class=\"wp-image-6311\" srcset=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/few-members-1024x542.png 1024w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/few-members-300x159.png 300w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/few-members-768x406.png 768w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/few-members-1536x813.png 1536w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/few-members.png 1576w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"5-many-teams-with-only-general-channel\">Many teams with only General channel<\/h3>\n\n\n\n<p>Another typical team that contributes to teams sprawl is the one that has only General channel created by default. In most cases, if your users only use one channel to work on a certain topic, there was no need to create an entire team for that.<\/p>\n\n\n\n<p>All the above-mentioned teams constitute teams sprawl as they\u2019re underused and do not serve the purpose of effective collaboration.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"607\" src=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/general-channel-1024x607.png\" alt=\"\" class=\"wp-image-6313\" srcset=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/general-channel-1024x607.png 1024w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/general-channel-300x178.png 300w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/general-channel-768x455.png 768w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/general-channel-1536x910.png 1536w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/general-channel-2048x1213.png 2048w, https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/general-channel.png 1560w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><\/p>\n\n\n\n<div style=\"height:100px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"has-text-align-center wp-block-heading\" id=\"6-reasons-behind-microsoft-teams-sprawl\">Reasons behind Microsoft Teams sprawl<\/h2>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>Before we head to solutions for this issue, it\u2019s important to understand what causes Microsoft Teams sprawl in the first place.<\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"7-deployment-of-microsoft-teams-in-a-rush\">Deployment of Microsoft Teams in a rush<\/h3>\n\n\n\n<p>When deploying a new digital tool in a rush, complications are inevitable. Change management is a complex process that requires preparation and development of a strategy. Skipping any of the required steps may hinder the adoption process \u2013 in our case, by promoting teams sprawl.<\/p>\n\n\n\n<p>If you\u2019d like to learn about Teams adoption, we invite you to read our series of articles around <a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-adoption-strategy\/\" target=\"_blank\" rel=\"noreferrer noopener\">Strat\u00e9gie d'adoption de Microsoft Teams<\/a>.<\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"8-no-governance\">No governance<\/h3>\n\n\n\n<p>If you don\u2019t set up governance policies for Teams, then teams sprawl should not come as a surprise. Without any rules and regulations there is bound to be lack or organization and structure with teams.<\/p>\n\n\n\n<p>It&#8217;s essential to at minimum regulate who can create teams. This will minimize the number of dead teams, set up a naming convention for better structure and discoverability and approval workflows.<\/p>\n\n\n\n<p>There are multiple points to consider when establishing Teams governance. We invite you to learn more about them <a href=\"https:\/\/www.salestim.com\/microsoft-teams-governance-best-practices\/\" target=\"_blank\" rel=\"noreferrer noopener\">ici<\/a>.<\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"9-lack-of-training\">Lack of training<\/h3>\n\n\n\n<p>Figuring out all the capabilities of Microsoft Teams can be challenging, and your employees require continuous training to better understand the technology. The reason why your users create Test teams proves the point \u2013 the simply do not know how to use them properly.<\/p>\n\n\n\n<p>In fact, when users are duly trained and informed, they become more productive too since they don\u2019t waste their time figuring out how certain Teams features work.<\/p>\n\n\n\n<p>Training can be done in a variety of ways; you can learn more about it in <a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-adoption-strategy-training-plan\/\" target=\"_blank\" rel=\"noreferrer noopener\">cet article<\/a>.<\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"10-lack-of-communication-on-microsoft-teams-use-cases\">Lack of communication on Microsoft Teams use cases<\/h3>\n\n\n\n<p>If your employees have no idea how they can implement Teams to improve their work, it\u2019s definitely a red flag. Every department and team of your organization should understand why exactly they\u2019re using Microsoft Teams to do their job and when they should create a new team. They need to differentiate the use cases for teams, channels, and group chats. Failing to communicate this information will inevitably result in teams sprawl.<\/p>\n\n\n\n<div style=\"height:100px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"has-text-align-center wp-block-heading\" id=\"11-the-impact-of-microsoft-teams-sprawl\">The impact of Microsoft Teams sprawl<\/h2>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>If you\u2019re wondering why teams sprawl is such a big issue, here are some of its major impacts.<\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"12-loss-of-adoption\">Loss of adoption<\/h3>\n\n\n\n<p>Teams sprawl complicates collaboration process, making it challenging to navigate through teams. Consequently, your users may look for other ways to collaborate, making all the adoption efforts go to waste.<\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"13-use-of-shadow-it\">Use of shadow IT<\/h3>\n\n\n\n<p>Another possibility is that your employees may resort to unauthorized apps to communicate, collaborate, share and store information. The problem with <a href=\"https:\/\/nboldapp.com\/fr\/5-tips-for-crushing-shadow-it\/\" target=\"_blank\" rel=\"noreferrer noopener\">shadow IT<\/a> is that your IT department has no control over what information is being shared and who has access to it.<\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"14-security-issues\">Security issues<\/h3>\n\n\n\n<p>The use of shadow IT and lack of Teams governance can, consequently, lead to accidental leaks of sensitive information, system failures, data loss and other security issues.<\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"15-content-chaos\">Content chaos<\/h3>\n\n\n\n<p>With countless teams around similar topics, chances are your data is scattered all around your digital workspace. As a result, your company might store outdated and duplicated files, making it hard for users to locate, version and share the right documents. &nbsp;<\/p>\n\n\n\n<div style=\"height:100px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"has-text-align-center wp-block-heading\" id=\"16-how-to-fix-microsoft-teams-sprawl%C2%A0\">How to fix Microsoft Teams sprawl\u00a0<\/h2>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p>We can see that Teams sprawl causes quite a bit of headache for IT. On top of that, it has a negative impact on employees\u2019 productivity. Once again, we\u2019d like to highlight the fact that <strong>it\u2019s not the number of teams you should worry about. What matters is their value and how they serve their purpose of improving collaboration efficiency.<\/strong><\/p>\n\n\n\n<p>So how do you prevent dead and underused teams from spreading and cluttering your workspace?<\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"17-change-management\">Change Management<\/h3>\n\n\n\n<p>Before deploying Teams, you may want to prepare an <a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-adoption-strategy\/\" target=\"_blank\" rel=\"noreferrer noopener\">Adoption Strategy<\/a>. This is one of the securest ways to ensure that your employees are ready for Teams and know how to use it for their specific use cases.<\/p>\n\n\n\n<p>For that you\u2019ll need to define your <a href=\"https:\/\/nboldapp.com\/fr\/vision-et-soutien-de-la-direction-pour-ladoption-de-microsoft-teams\/\" target=\"_blank\" rel=\"noreferrer noopener\">vision and establish executive sponsorship<\/a>, set up different types of <a href=\"https:\/\/nboldapp.com\/fr\/defining-governance-for-ms-teams-adoption-strategy\/\" target=\"_blank\" rel=\"noreferrer noopener\">gouvernance<\/a>, prepare Teams <a href=\"https:\/\/nboldapp.com\/fr\/how-to-define-microsoft-teams-scenarios-use-cases-and-templates\/\" target=\"_blank\" rel=\"noreferrer noopener\">cas d'utilisation<\/a>, determine <a href=\"https:\/\/nboldapp.com\/fr\/determining-microsoft-teams-kpis-analytics-reporting\/\" target=\"_blank\" rel=\"noreferrer noopener\">success criteria and KPIs<\/a>, organize <a href=\"https:\/\/nboldapp.com\/fr\/communication-plan-for-microsoft-teams-adoption\/\" target=\"_blank\" rel=\"noreferrer noopener\">communication<\/a> et <a href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-adoption-strategy-training-plan\/\" target=\"_blank\" rel=\"noreferrer noopener\">training plans<\/a>, and get <a href=\"https:\/\/nboldapp.com\/fr\/reseau-de-champions-des-equipes-de-microsoft\/\" target=\"_blank\" rel=\"noreferrer noopener\">Champions<\/a> onboard.<\/p>\n\n\n\n<p>By carefully implementing each one of these steps you\u2019ll ensure Teams buy-in and empower your employees to use it to the fullest.<\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"18-limit-office-365-group-creation\">Limit Office 365 group creation<\/h3>\n\n\n\n<p>Limiting Office 365 group creation is one of the most effective ways of limiting team creation. You can learn how to manage Office 365 group creation <a href=\"https:\/\/docs.microsoft.com\/en-us\/microsoft-365\/solutions\/manage-creation-of-groups?view=o365-worldwide\">ici<\/a>.<\/p>\n\n\n\n<p>However, when you limit who can create groups, it affects all services that rely on group access, including Outlook, SharePoint, Planner, Yammer, and other apps. <\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/techcommunity.microsoft.com\/t5\/image\/serverpage\/image-id\/39559i1DC3F4768A746BAB?v=1.0\" alt=\"\"\/><figcaption class=\"wp-element-caption\"><a href=\"https:\/\/www.jumpto365.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Jumpto365<\/a><\/figcaption><\/figure>\n\n\n\n<p>Your users may have other reasons for creating groups, rather than only team creation. Therefore, limiting this feature only for one use case might not be the most efficient solution.<\/p>\n\n\n\n<p>Moreover, restricting team creation may add workload for the IT team who will constantly receive requests for creating new teams and channels. It will also prevent your users from embracing all the functionalities of Teams and using it to the fullest.<\/p>\n\n\n\n<p>Which is why it\u2019s essential to set up governance policies that will not only answer IT needs but will also allow a great user experience.<\/p>\n\n\n\n<div style=\"height:50px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"19-nbold-solution-for-microsoft-teams-sprawl\">nBold solution for Microsoft Teams sprawl<\/h3>\n\n\n\n<p>The key to preventing Microsoft Teams sprawl to setting up team creation policies that will not only answer IT needs but also that of your end-users.<\/p>\n\n\n\n<p>nBold Collaboration Templates allow you to establish strong governance policies that will help keep all the teams well-structured and give you control over team creation without limiting user experience.<\/p>\n\n\n\n<p><strong><em><a href=\"https:\/\/www.salestim.com\/microsoft-teams\/governance\/naming-convention\/\" target=\"_blank\" rel=\"noreferrer noopener\">Convention de Nommage<\/a> <\/em><\/strong>capability will make sure your future teams follow the same naming policy. This will give a structure to teams, making them easy to navigate.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"782\" src=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/02\/naming-convention-1-1024x782.png\" alt=\"Naming Convention by nBold to prevent Microsoft Teams sprawl\" class=\"wp-image-9484\" srcset=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/02\/naming-convention-1-1024x782.png 1024w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/02\/naming-convention-1-300x229.png 300w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/02\/naming-convention-1-768x586.png 768w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/02\/naming-convention-1.png 1211w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<div style=\"height:100px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p class=\"has-medium-font-size\"><a href=\"https:\/\/nboldapp.com\/fr\/l\/how-to-set-up-naming-convention-for-microsoft-teams\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>\u2192Download White Paper: Microsoft Teams Naming Convention Best Practices<\/strong><\/a><\/p>\n\n\n\n<div style=\"height:100px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<p><strong><em><a href=\"https:\/\/www.salestim.com\/microsoft-teams\/governance\/approval-workflow\/\" target=\"_blank\" rel=\"noreferrer noopener\">Flux de travail d'approbation<\/a> <\/em><\/strong>enables you to delegate approval for team creation to any person or group of people withing the organization. Having specific members of your staff in charge of the approval process will make team creation more efficient and get some workload off the IT team\u2019s shoulders.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"815\" height=\"560\" src=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/02\/approval-policy-1-1.png\" alt=\"Approval Policies by nBold to prevent Microsoft Teams sprawl\" class=\"wp-image-9481\" srcset=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/02\/approval-policy-1-1.png 815w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/02\/approval-policy-1-1-300x206.png 300w, https:\/\/nboldapp.com\/wp-content\/uploads\/2022\/02\/approval-policy-1-1-768x528.png 768w\" sizes=\"(max-width: 815px) 100vw, 815px\" \/><\/figure>\n\n\n\n<p><strong><em><a href=\"https:\/\/www.salestim.com\/microsoft-teams\/governance\/targeting-audience\/\" target=\"_blank\" rel=\"noreferrer noopener\">Ciblage de l'audience<\/a> <\/em><\/strong>controls the visibility of a specific template. If you wish only a certain group in your organization to use the templates (for example, just the French office), other employees won\u2019t have access to it. This capability is a great solution for Microsoft Teams sprawl as it prevents users from creating unnecessary teams.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"750\" height=\"620\" src=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2020\/09\/audiences.png\" alt=\"Audience policies by nBold to prevent Microsoft Teams sprawl\" class=\"wp-image-12714\" srcset=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2020\/09\/audiences.png 750w, https:\/\/nboldapp.com\/wp-content\/uploads\/2020\/09\/audiences-300x248.png 300w\" sizes=\"(max-width: 750px) 100vw, 750px\" \/><\/figure>\n\n\n\n<p><strong><em><a href=\"https:\/\/www.salestim.com\/microsoft-teams\/governance\/security-setup\/\" target=\"_blank\" rel=\"noreferrer noopener\">Permanent Ownership and Membership<\/a> <\/em><\/strong>allows you to add specific users to all the future teams created from your template. The benefit of this capability is that it allows to monitor the use of teams and private channels.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/img.salestim.com\/spai\/w_996+q_lossy+ret_img+to_webp\/https:\/\/www.salestim.com\/wp-content\/uploads\/2020\/03\/A761461C-3C08-4ACA-8A86-2A6F400DEEA9-e1584612276763.png\" alt=\"\"\/><\/figure>\n\n\n\n<p>You can create a whole Template Catalog with templates corresponding to every use case needed for your organization. Each template can be configured in a way that would benefit your users ,ost. Not only do collaboration templates not limit Teams functionalities for your employees. They actually help them create teams that they could use to the fullest.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"924\" height=\"728\" src=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2023\/01\/Template-Catalog-and-template-creation-924x728.png\" alt=\"Catalogue de mod\u00e8les et cr\u00e9ation de mod\u00e8les dans Microsoft Teams\" class=\"wp-image-12560\" srcset=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2023\/01\/Template-Catalog-and-template-creation-924x728.png 924w, https:\/\/nboldapp.com\/wp-content\/uploads\/2023\/01\/Template-Catalog-and-template-creation-300x236.png 300w, https:\/\/nboldapp.com\/wp-content\/uploads\/2023\/01\/Template-Catalog-and-template-creation-768x605.png 768w\" sizes=\"(max-width: 924px) 100vw, 924px\" \/><\/figure>\n\n\n\n<p>Get in touch with our team and let&#8217;s see how we can <\/p>","protected":false},"excerpt":{"rendered":"<p>Microsoft Teams is one of the fastest-growing collaboration tools there are, surpassing 270 million daily active users. Its multiple functionalities fill the communication and collaboration gap that many organizations experience in remote operations. This makes it an attractive tool for both small and large businesses. And while increased team creation is a great indicator of [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":6308,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[161],"tags":[119],"class_list":["post-6287","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-governance","tag-teams-sprawl"],"featured_image_src":"https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/tired-businessman-in-office-working-late-P9HPBYB-scaled.jpg","author_info":{"display_name":"Alexandre Cipriani","author_link":"https:\/\/nboldapp.com\/fr\/author\/acipriani\/"},"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.2 (Yoast SEO v27.2) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Microsoft Teams Sprawl: What It Is and How to Fix It - nBold<\/title>\n<meta name=\"description\" content=\"If your organization is using Microsoft Teams but you&#039;re struggling to keep it in check, this post will help you manage the sprawl \u2013 read on to find out more!\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/\" \/>\n<meta property=\"og:locale\" content=\"fr_FR\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Microsoft Teams Sprawl: What It Is and How to Fix It\" \/>\n<meta property=\"og:description\" content=\"If your organization is using Microsoft Teams but you&#039;re struggling to keep it in check, this post will help you manage the sprawl \u2013 read on to find out more!\" \/>\n<meta property=\"og:url\" content=\"https:\/\/nboldapp.com\/fr\/microsoft-teams-sprawl\/\" \/>\n<meta property=\"og:site_name\" content=\"nBold\" \/>\n<meta property=\"article:published_time\" content=\"2021-01-26T16:32:00+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-02-21T09:49:52+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/01\/tired-businessman-in-office-working-late-P9HPBYB-scaled.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1386\" \/>\n\t<meta property=\"og:image:height\" content=\"924\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Alexandre Cipriani\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@nboldhq\" \/>\n<meta name=\"twitter:site\" content=\"@nboldhq\" \/>\n<meta name=\"twitter:label1\" content=\"\u00c9crit par\" \/>\n\t<meta name=\"twitter:data1\" content=\"Alexandre Cipriani\" \/>\n\t<meta name=\"twitter:label2\" content=\"Dur\u00e9e de lecture estim\u00e9e\" \/>\n\t<meta name=\"twitter:data2\" content=\"10 minutes\" \/>\n<!-- \/ Yoast SEO Premium plugin. -->","yoast_head_json":{"title":"Microsoft Teams Sprawl: What It Is and How to Fix It - 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