- 1. Teams sprawl<\/a><\/li>
- 2. Guest access<\/a><\/li>
- 3. Integrating Microsoft Teams with other cloud storage services<\/a><\/li>
- 4. File management<\/a><\/li>
- 5. Microsoft 365 groups management and Microsoft Teams<\/a><\/li>
- Solution<\/a><\/li>
- 6. Teams lifecycle management<\/a><\/li>
- 7. External sharing<\/a><\/li><\/ul>\n\t\t\t<\/div>\n\t\t<\/div><\/div>\n\n\n
1. Teams sprawl<\/h2>\n\n\n\n
<\/div>\n\n\n\nBy default, any user in the organization can create teams. Therefore, when there\u2019s no supervision and governance in place regarding teams creation, you may end up having hundreds and even thousands of teams. When these teams don\u2019t serve collaboration purposes and simply cluster your storage space, it turns into teams sprawl. Good examples of such can be \u2018Test\u2019 teams, \u2019Team\u2019 teams, too many teams on the same topic, teams with few users and those with only General channel.<\/p>\n\n\n\n
![\"Microsoft](\"https:\/\/img.salestim.com\/spai\/q_lossy+ret_img\/https:\/\/www.salestim.com\/wp-content\/uploads\/2021\/01\/team-1536x904.png\")
<\/figure>\n\n\n\n<\/div>\n\n\n\nSolution<\/h3>\n\n\n\n
<\/div>\n\n\n\nThere are a few strategies to minimize teams sprawl:<\/p>\n\n\n\n
<\/div>\n\n\n\nCommunicate on the use of Teams<\/em><\/h4>\n\n\n\n
Oftentimes the main reason for teams sprawl is adopting Microsoft Teams in a rush. The team in charge of adoption doesn\u2019t communicate properly on the use of Teams, doesn\u2019t share best practices or provides training, leaving users in figure-it-out-by-yourself mode.<\/p>\n\n\n\n
To combat teams sprawl it\u2019s essential to communicate to the entire staff the difference between teams and channels, channel conversations versus chat messages, and common use cases. This will ensure they understand well how to use Microsoft Teams and minimize teams sprawl.<\/p>\n\n\n\n
<\/div>\n\n\n\nPrepare an Adoption Strategy<\/em><\/h4>\n\n\n\n
If you\u2019re planning to deploy Teams and are looking for ways to establish the right governance beforehand, the best solution will be to prepare an Adoption Strategy<\/a>. It consist of formulating your vision and acquiring support of executives<\/a>, establishing governance<\/a>, preparing use cases<\/a>, determining KPIs<\/a>, organizing communication<\/a> and training plans<\/a> and recruiting Champions<\/a>.<\/p>\n\n\n\n
<\/div>\n\n\n\nUse SalesTim templates<\/em><\/h4>\n\n\n\n
They key to minimizing teams sprawl is by setting up governance policies that will control teams creation policies while answering the needs of end-users. This can be achieved with Collaboration templates by SalesTim. Their various governance capabilities ensure your teams are pre-defined and well-structured.<\/p>\n\n\n\n
Naming convention<\/a><\/em><\/strong> capability will allow to better organize future teams, making them easier to navigate.<\/p>\n\n\n\n
Approval workflow<\/a><\/em><\/strong> enables you to choose a person or a group of people who would approve or deny requests for teams creation<\/p>\n\n\n\n
Audience targeting<\/a><\/em><\/strong> makes sure only certain groups of people in the organization can see and access templates<\/p>\n\n\n\n
Permanent ownership and membership<\/a><\/em><\/strong> allows to monitor teams and private channels activities.<\/p>\n\n\n\n
![\"Microsoft](\"https:\/\/img.salestim.com\/spai\/q_lossy+ret_img\/https:\/\/www.salestim.com\/wp-content\/uploads\/2020\/07\/Approval-Set-up-1024x612.png\")
<\/figure>\n\n\n\nLearn more<\/a> about teams sprawl.<\/p>\n\n\n\n
<\/p>\n\n\n\n
<\/div>\n\n\n\n2. Guest access<\/h2>\n\n\n\n
<\/div>\n\n\n\nOne of the greatest features of digital collaboration tools such as Microsoft Teams is the ability to invite guest users to teams. You can work with them together on documents, organize meetings, share information, and make important decisions together.<\/p>\n\n\n\n
At the same time, granting someone access to your company\u2019s internal documentation can be tricky. The challenge here is to make sure you can still collaborate with your prospects, clients and partners in Microsoft Teams without risking sharing too much.<\/p>\n\n\n\n
<\/div>\n\n\n\nSolution<\/h3>\n\n\n\n
<\/div>\n\n\n\nAdmin center<\/em><\/h4>\n\n\n\n
To avoid potential exposure of sensitive information you can configure guest access settings in the Microsoft Teams admin center<\/a>. We do not recommend disabling this capability completely if your business and operations require collaborating with external users. However, you can grant them with minimum privileges, just enough to work on matters of mutual interest.<\/p>\n\n\n\n
For example, if you\u2019re concerned about accidental leaks of information during video meetings, you may choose to disable the screen sharing capability.<\/p>\n\n\n\n
![\"Microsoft](\"https:\/\/img.salestim.com\/spai\/q_lossy+ret_img\/https:\/\/www.salestim.com\/wp-content\/uploads\/2021\/02\/external-and-guest-access-1021x1024.png\")
<\/figure>\n\n\n\n<\/div>\n\n\n\nSensitivity labels<\/em><\/h4>\n\n\n\n
During the team creation process, you can set up a sensitivity label for the team. That way, if you know that this team would contain highly sensitive information, you can set up the sensitivity label as \u2018confidential\u2019. This will mean that members of the team won\u2019t be able to invite guest users. The team will only be available to people inside the organization.<\/p>\n\n\n\n
![\"Microsoft](\"https:\/\/img.salestim.com\/spai\/w_990+q_lossy+ret_img+to_webp\/https:\/\/docs.microsoft.com\/en-us\/microsoftteams\/media\/sensitivity-labels-confidential-example.png\")
<\/figure>\n\n\n\n<\/div>\n\n\n\n3. Integrating Microsoft Teams with other cloud storage services<\/h2>\n\n\n\n
<\/div>\n\n\n\nEvery time you create a team, a SharePoint Online site is created as well, along with some other services<\/a>. When your team members share documents in a channel or upload them to the Files tab, these files automatically appear in your Document library in a SharePoint site.<\/p>\n\n\n\n
If in your workplace employees use other cloud services, such as Google Drive, Dropbox, ShareFile, etc. there\u2019s a way to integrate them with Microsoft Teams. This way, all your documentation will be stored in one location or structurally organized in several clouds.<\/p>\n\n\n\n
- 2. Guest access<\/a><\/li>
![\"Add](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/02\/add-cloud-storage.png\")
<\/figure>\n\n\n\n