- Collaboration challenges of leadership teams<\/a>
- Balancing responsibilities<\/a><\/li>
- Employee connection<\/a><\/li>
- Keeping everyone engaged<\/a><\/li><\/ul><\/li>
- The variety of leadership teams<\/a><\/li>
- Microsoft Teams tools for leadership teams<\/a>
- Guide conversations with channels<\/a><\/li>
- Foster connection with Microsoft Teams meetings<\/a><\/li>
- Collaborate on files in real time<\/a><\/li>
- Host live events<\/a><\/li>
- Use native integrations<\/a>
- OneNote<\/a><\/li>
- Yammer communities<\/a><\/li>
- Planificateur<\/a><\/li><\/ul><\/li><\/ul><\/li>
- Scaling leadership teams across the organization with Microsoft Teams templates<\/a>
- Canaux<\/a><\/li>
- Fichiers et onglets<\/a><\/li>
- Governance policies<\/a><\/li><\/ul><\/li><\/ul>\n\t\t\t<\/div>\n\t\t<\/div><\/div>\n\n\n
<\/div>\n\n\n\nCollaboration challenges of leadership teams<\/h2>\n\n\n\n
<\/div>\n\n\n\nTogether as a team, leaders have a considerable impact on the entire organization. At the same time, their collective effectiveness oftentimes leaves room for improvement as they struggle with multiple collaboration challenges<\/a>. There are, however, various tools at place these days that can help address them. But first let\u00b4s see what those challenges are.<\/p>\n\n\n\n
<\/div>\n\n\n\nBalancing responsibilities<\/h3>\n\n\n\n
One of the key challengers that senior managers face is actively collaborating with other leaders while keeping their functional duties. Finding the right balance and making sure everyone is equally invested in their leadership team responsibilities is crucial for addressing this issue. This can be achieved by encouraging transparency and open discussions about individual and team\u2019s priorities.<\/p>\n\n\n\n
<\/div>\n\n\n\nEmployee connection<\/h3>\n\n\n\n
Maintaining a trusting relationship and strong connection among team members is each leader\u2019s responsibility. It is key to keeping the staff motivated and increasing overall organizational productivity. However, in today\u2019s world of work where most organizations are operating remotely keeping employees connected<\/a> has become a challenge. Leaders need to resort to digital collaboration tools and think outside the box to maintain team spirit even when their team members are miles apart.<\/p>\n\n\n\n
<\/div>\n\n\n\nKeeping everyone engaged<\/h3>\n\n\n\n
The key to success of a leadership team is equal participation of all the parties involved. If some of your leaders are not as committed and engaged in collaborating with other executives, the whole team effectiveness will be inevitably affected.<\/p>\n\n\n\n
It is important to make sure everyone in the executive teams is communicating openly and contributing to achieving organization-wide goals.<\/p>\n\n\n\n
<\/div>\n\n\n\nThe variety of leadership teams<\/h2>\n\n\n\n
<\/div>\n\n\n\nTo ensure your leaders stay connected both with their employees and fellow executives, it is worth considering what type of teams will require their participation.<\/p>\n\n\n\n
Depending on the size and function of your organization, it\u2019s worth considering creating the following teams:<\/p>\n\n\n\n
- An org-wide team \u2013 to communicate important news and announcements with the entire staff.<\/li><\/ul>\n\n\n\n
Note, however, that the maximum limit<\/a> for an org-wide team is 10,000 members.<\/p>\n\n\n\n
- Country team<\/li>
- Region team<\/li>
- Team per office<\/li>
- Team per department<\/li>
- Leadership team<\/li>
- Project team<\/li><\/ul>\n\n\n\n
For some organization it would make sense to combine some of the previously mentioned teams, such as country and region, office, and department. This way, you make sure you\u2019re not overwhelmed with the number of teams you\u2019re a member of and can process their content easier.<\/p>\n\n\n\n
<\/div>\n\n\n\nMicrosoft Teams tools for leadership teams<\/h2>\n\n\n\n
<\/div>\n\n\n\nMicrosoft Teams offers various capabilities that encourage open communication and effective collaboration, increasing effectiveness of your leadership team and the organization as a whole.<\/p>\n\n\n\n
<\/div>\n\n\n\nGuide conversations with channels<\/h3>\n\n\n\n
You may want to equip your teams with channels that will serve as spaces for focused discussions. Make sure to include channels that will encourage communication, knowledge and idea sharing, and active participation in the life of the team. For example, you can create Inspiration channel where everyone could share their thoughts and ideas, interesting resources, and inspirational content. Fun channel can be a great space for sharing internal jokes, have informal meetings and discussions, quizzes, and virtual coffee breaks. It\u2019s also worth creating Questions channel to foster open discussion and problem solving as a team.<\/p>\n\n\n\n
<\/div>\n\n\n\nFoster connection with Microsoft Teams meetings<\/h3>\n\n\n\n
With the swift shift to remote working<\/a>, virtual meetings have become an indispensable part of our everyday life. Meetings help us stay connected and create a bond among team members. So, consider scheduling recurring meetings with your leadership team to share daily\/weekly plans and always stay on top of things.<\/p>\n\n\n\n
To make Microsoft Teams meetings<\/a> more productive, you can use screensharing capability as share presentation decks as if you were presenting in real-life. Also, consider enabling together mode<\/em> to break the ice and set a more interactive tone of the meeting.<\/p>\n\n\n\n
![\"\"\/](\"https:\/\/cdn.techcommunity.microsoft.com\/assets\/MicrosoftTeams\/MicrosoftTeams-NewTogethermodescenes.gif\")
<\/figure>\n\n\n\nYou may also want to use apps during meetings in Microsoft Teams to note key ideas and encourage everyone\u2019s active participation. Thus, with Whiteboard all meeting participants can draw, sketch, add notes, and then share results in a channel.<\/p>\n\n\n\n
There\u2019s also a capability to record meetings and share transcripts with users through Teams chats and channels<\/a>.<\/p>\n\n\n\n
<\/div>\n\n\n\nCollaborate on files in real time<\/h3>\n\n\n\n
With Microsoft Teams you can store, share, and work on files with your colleagues right in the Teams environment. You may share files by posting a link in a relevant channel or by pinning the most important ones as tabs.<\/p>\n\n\n\n
For example, if for each leadership briefing your team prepare a deck, you may ask everyone to work together on it by adding a slide with key information from each team member. You can easily track all the changes, leave comments and chat right in the shared file.<\/p>\n\n\n\n
<\/div>\n\n\n\nHost live events<\/h3>\n\n\n\n
You can still organize organization-wide events even if you\u2019re operating remotely with Microsoft Teams live events. For example, you can host virtual training sessions, internal org-wide meetings and conferences, events dedicated to an important announcement, etc.<\/p>\n\n\n\n
Live events support Q&A sessions where attendees can interact with speakers and participate in discussion through Q&A feed.<\/p>\n\n\n\n
Currently<\/a> Teams live events support up to 10,000 attendees. Starting from the end of June, the number will double!<\/p>\n\n\n\n
<\/div>\n\n\n\nUse native integrations<\/h3>\n\n\n\n
<\/div>\n\n\n\nIn Microsoft Teams you can integrate any Office 365 app to work on it directly in the Teams environment. This way, you and your leadership team will have all the necessary tools at place without the need to juggle between multiple apps.<\/p>\n\n\n\n
<\/div>\n\n\n\nOneNote<\/em><\/h4>\n\n\n\n
OneNote is an excellent tool that allows you to organize and structure information and easily share it with team members. You can use one note to share agenda before meetings and final notes afterwards.<\/p>\n\n\n\n
You can pin it as a tab in dedicated channels for best practice sharing, for planning daily\/weekly\/monthly tasks and reminders.<\/p>\n\n\n\n
Ask you fellow leaders to share all the pain points they want to address at the next meeting through OneNote and note down ideas and decisions made during meetings. This way you\u2019ll make sure all key issues are addressed accordingly and necessary actions will be set to resolve them.<\/p>\n\n\n\n
<\/div>\n\n\n\nYammer communities<\/em><\/h4>\n\n\n\n
If you work for a large enterprise, chances are you use Yammer<\/a> to connect employees across the organization. Add relevant Yammer communities, such as CEO connection, as tabs in the right channel of your leadership team and use it to communicate with your employees on important company news and announcements. Regular communication and transparency are key to increasing the sense of unity and belonging among the employees.<\/p>\n\n\n\n
<\/div>\n\n\n\nPlanificateur<\/em><\/h4>\n\n\n\n
To make sure all collective decisions are implemented, and nothing is left behind, you can resort to Planificateur<\/a>. It\u2019s a task management tool that allows you to create tasks, separate them into distinct categories, add attachments and links, create checklists, leave notes, set priority levels and deadlines.<\/p>\n\n\n\n
You can assign tasks to various people and then track their progress. Planner can help better balance different responsibilities that leaders have by prioritizing their tasks accordingly.<\/p>\n\n\n\n
<\/div>\n\n\n\nScaling leadership teams across the organization with Microsoft Teams templates<\/h2>\n\n\n\n
As we previously discussed, leaders\u2019 participation may be required in a variety of teams within the organization, depending on its size and function. For example, in large companies with offices in different cities, regions and countries it will make sense to create according teams. Similarly, you will require leadership teams that will unite senior managers of each unit.<\/p>\n\n\n\n
Let\u2019s imagine you have offices in different location, for example in France, US, Germany, and Singapore. You may want to unite your business leaders in each country in separate teams to coordinate their activities.<\/p>\n\n\n\n
To keep these teams organized and make sure they follow a similar structure, naming rules and other governance policies you can leverage Microsoft Teams Collaboration templates<\/a>. This way, you will have a template with pre-built channels that correspond to all key topics of leaders\u2019 discussions, all the required content already included such as key documentation and tabs with frequently used apps, and all the governance policies for teams already pre-set.<\/p>\n\n\n\n
Let\u2019s have a closer look at this example and build a template for a leadership team per country.<\/p>\n\n\n\n
<\/div>\n\n\n\nCanaux<\/em><\/h4>\n\n\n\n
To build your template, you will first need to create a team you will base it on. Let\u2019s call it Leadership \u2013 Template.<\/p>\n\n\n\n
Add channels that will correspond to each topic your leadership teams discuss. For instance:<\/p>\n\n\n\n
![\"\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/06\/leadership-team.png\")
<\/figure><\/div>\n\n\n\n- Strategy<\/li>
- Budget<\/li>
- Corporate news<\/li>
- Market insights<\/li>
- Gestion de crise<\/li>
- Inspiration<\/li>
- Offsite activities<\/li>
- Questions and requests<\/li><\/ul>\n\n\n\n
Tailor your channels according to your organizational needs.<\/p>\n\n\n\n
<\/div>\n\n\n\nFichiers et onglets<\/em><\/h4>\n\n\n\n
You can upload documentation and other files that you want to be shared with all the leadership teams across the organization. That can be corporate strategy, vision and mission, corporate goals, and other corporate documentation.<\/p>\n\n\n\n
Additionally, you can create and configure apps that leaders may find useful for collaboration. For example, you can add Planificateur<\/a> to create tasks, Formulaires<\/a> to gather feedback and opinion, OneNote to mark down meeting agendas and share best practices and experience, Yammer<\/a> for staying connected with the entire staff and other apps.<\/p>\n\n\n\n
![\"\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/06\/leadership-docs-1024x605.png\")
<\/figure>\n\n\n\n<\/div>\n\n\n\nGovernance policies<\/em><\/h4>\n\n\n\n
After you create your original team and add all the needed content, you can head over to the SalesTim tab and start creating your template. You can download the app ici<\/a>.<\/p>\n\n\n\n
To build your template, by clicking on +Nouveau mod\u00e8le<\/strong> in the Catalog tab and selecting your original team. Note that it\u2019s available only for admins and catalog managers.<\/p>\n\n\n\n
![\"\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/06\/New-template-1024x603.png\")
<\/figure>\n\n\n\n<\/p>\n\n\n\n
Then, you\u2019ll be asked to configure governance policies.<\/p>\n\n\n\n
- Fichiers et onglets<\/a><\/li>
- Yammer communities<\/a><\/li>
- Foster connection with Microsoft Teams meetings<\/a><\/li>
- Employee connection<\/a><\/li>
- Balancing responsibilities<\/a><\/li>
![\"\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/06\/leadership-naming-1024x604.png\")
<\/figure>\n\n\n\n![\"\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/06\/Audience-targeting-1024x606.png\")
<\/figure>\n\n\n\n![\"\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/06\/permanent-1024x603.png\")
<\/figure>\n\n\n\n![\"\"](\"https:\/\/nboldapp.com\/wp-content\/uploads\/2021\/06\/sensitivity-1024x604.png\")
<\/figure>\n\n\n\n