{"id":8493,"date":"2021-11-17T12:09:29","date_gmt":"2021-11-17T11:09:29","guid":{"rendered":"https:\/\/nboldapp.com\/?p=8493"},"modified":"2023-03-01T16:35:19","modified_gmt":"2023-03-01T15:35:19","slug":"microsoft-teams-shared-channels","status":"publish","type":"post","link":"https:\/\/nboldapp.com\/fr\/microsoft-teams-shared-channels\/","title":{"rendered":"Microsoft Teams Shared Channels – Improve Your Collaboration"},"content":{"rendered":"

In today\u2019s collaborative work realities, companies search for a way of building an ideal digital workspace across the entire organization. And Microsoft Teams is one of the best tools to do it. Create multiple teams, integrate your everyday apps, and collaborate via standard, private, and now, SHARED channels! What is this new feature? What are the benefits of shared channels? In which case should you use them? Well, in this article you will have all these questions answered! Stay with us and learn about shared channels in Microsoft Teams.  <\/p>\n\n\n\n

<\/div>\n\n\n\n

About Microsoft Teams shared channels<\/h2>\n\n\n\n

This year Microsoft has announced a new feature called Shared Channels. This option makes it easier to work with internal or guest users by inviting them to a shared channel in a team.  <\/p>\n\n\n\n

Shared channels are quite similar to private channels. Both private and shared channels<\/a> present a sub-team within the main one. For example, a new SharePoint Site is created as soon as a team owner creates a shared channel.  <\/p>\n\n\n\n

\"Shared<\/figure>\n\n\n\n
<\/div>\n\n\n\n

<\/p>\n\n\n\n

At the same time, the biggest difference is that people invited to a shared channel do not become team members or have a guest account. They don\u2019t even need to switch tenants to work with you. And this is an amazing feature for effective collaboration. Shared channels from other tenants appear as if they were in your home tenant.   <\/p>\n\n\n\n

In addition, if you are a member of the team with the shared channel and you are a member of that shared channel – you will see it with the special icon in a list of channels.<\/p>\n\n\n\n

\"Shared
Microsoft Teams connect Shared Channels<\/a><\/figcaption><\/figure>\n\n\n\n
<\/div>\n\n\n\n

So, what will happen if you\u2019re invited to a shared channel?  <\/h4>\n\n\n\n
\"Shared<\/figure>\n\n\n\n

You will see it in your home tenant together with your organization\u2019s teams. You can see channel conversations, work on the documents shared in this channel or its SharePoint site, respond to a chat, create tasks, or mark them as completed, etc. At the same time, none of the other channels in the team show up. <\/p>\n\n\n\n

<\/div>\n\n\n\n

In addition, for all internal members of the shared channel, your account will have an External suffix. And this channel will have a visual mark saying that people outside the organization have access to this shared channel.     <\/p>\n\n\n\n

<\/div>\n\n\n\n

Benefits of Microsoft Teams shared channels<\/h2>\n\n\n\n

Now that we know what shared channels are, let\u2019s list the main benefits of having them in your own teams.  <\/p>\n\n\n\n

<\/div>\n\n\n\n

No need for a separate team  <\/h4>\n\n\n\n

First, there is no longer need to create a separate team to collaborate with external agents or your colleagues from another department. Moreover, you don\u2019t need to grant guests access to your partners, customers, or suppliers to invite them to the whole team.  <\/p>\n\n\n\n

Instead, you can use shared channels that allow people to collaborate on projects, deals, and campaigns without wasting time switching between different tenants.  <\/p>\n\n\n\n

<\/div>\n\n\n\n

Security and compliance issues <\/h4>\n\n\n\n

Sometimes external or internal users cannot be invited to the team for security and compliance reasons. For instance, team members can work on highly sensitive and secured documents. In this case, users may choose other <\/strong>communication channels, including emails or messengers. This can lead to data leaks, a low level of productivity,<\/strong> and security issues. <\/p>\n\n\n\n

Instead, with Microsoft Teams shared channels you can solve this issue. You\u2019re able to communicate with both your colleagues and external agents, such as partners, customers, and suppliers in one place without granting them access to the entire team\u2019s documentation. <\/p>\n\n\n\n

<\/div>\n\n\n\n

Private discussions with external users <\/h4>\n\n\n\n

Finally, with shared channels, you can improve your collaboration and have private discussions with external agents without breaking the collaboration silos. Rest assured, all documents and conversations will be protected from the people outside the shared channel.  <\/p>\n\n\n\n

<\/div>\n\n\n\n

Microsoft Teams shared channels \u2013 use cases <\/h2>\n\n\n\n

So, let\u2019s look at the Microsoft Teams shared channels feature using a real example. As we\u2019ve mentioned before, you may create shared channels not only for external agents but also for people inside your organization who don\u2019t form a part of your team. This makes sense when you need to share just a piece of information with your colleagues.  Let\u2019s delve into this example.  <\/p>\n\n\n\n

<\/div>\n\n\n\n

Internal collaboration with Microsoft Teams shared channels  <\/h3>\n\n\n\n
\"Sales<\/figure>\n\n\n\n

Suppose you have a team for your sales department collaboration. There your sales team shares deal details, account information, sales reports, etc. At the same time, it\u2019s not only your salespeople who are closing sales deals. They are working with people from different departments, for example, marketing, product development, etc. So how do align these teams in one place and at the same time protect sensitive sales documents, such as contracts with prospects, transaction details, and so on?  <\/p>\n\n\n\n

<\/div>\n\n\n\n
\"\"<\/figure>
\n

Livre blanc : Microsoft Teams pour la gestion des ventes<\/h4>\n\n\n\n